Protecting the Nile

Protecting the Nile

Protecting the Nile 

Palms and the river Nile by night

Palms and the river Nile by night

EU Competition-The Eternal River-  Photo by Mohamed Abdel Rahman

Charm of Aswan

Charm of Aswan

EU Competition-Charm of Aswan-           Photo by Mohamed Abdel…

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Project Activities

Project Activities

 

NWRP CP Progress of Activities

 

 

1.A receptive and supportive environment created

 

Task 1.1   Raise awareness and commitment to NWRP at central and governorate levels

In order to create a receptive and supportive environment, the project sought to raise
awareness about the overall NWRP objectives among the stakeholders
and partner agencies. Meetings and communication were continued with the
members of the Ministries Water Resources Units (MWRUs), Governorate
Water Resources Committee (GWRC) and Governorate Water Resources Units
(GWRUs) in the pilot governorates, Qena, Behira, and Fayoum during the
first half of 2012 to foster and maintain commitment at central and governorate level.
This activity is complete.

 

 

 

 

 

Task 1.2     Initiate consultations and sign cooperation protocols with IRU, WQMU and other work partners

Based on the cooperation protocols signed in 2009, consultation meetings with the IRU and WQMU continued throughout the reporting period.
The discussions with IRU were designed to ensure the reform proposals and the implementation of the NWRP are in concord, particularly with
respect to decentralized planning and management, participatory water management, and the restructuring of the MWRI. Key elements such as
coordination mechanisms, financial decentralization and budget allocation, participatory water management and the role of WUOs, and PSP have
been discussed in order to be mutually consolidated. The role of MWRI in both mid- and long-term was also addressed.

 

Task 1.3      Prepare and Produce awareness and promotional materials

Preparation of awareness material started during last reporting period. Four issues were selected for the promotional public awareness materials;
addressing:

·                           Water scarcity in Egypt… is this true?

·                           Pollution provokes water scarcity

·                           Citizens' role in conserving water resources

·                           Optimum Utilization of Water in Agriculture         / Rice Cultivation

 

Content of the promotional materials are being prepared for by Dr. Bahaa Saad, the project coordinator, while a professional editor and designer is contracted to be responsible about the final format. The expected promotional materials will be disseminated to the stakeholders and the public via the ministerial and governorates water resources units, the private sector workshop and the NGOs workshops. Moreover, a simple “popular” version of the NWRP is being prepared to be publicly disseminated; widely.

 

Task 1.4           Establish and Launch the NWRP Web Site

During this reporting period, the project’s web site’s outline design and structure were completed. The contractual process to recruit a web site developer was concluded during the first quarter of 2012. The web site will be available for the work partners in both languages; Arabic and English, as well as the public. The web site design will be created to meet the specifications and techniques of navigation. It will include the mission and vision of the organization. The navigation menu will guide the browser through the different sections of the website such as the news, the links and the resources. Members' area will host all technical reports and data sheets of the project. The members' area will require an ID and a password to get through. The web site will also incorporate a button to connect users directly to the Monitoring and Evaluation platform on-line to display progress results of NWRP implementation. The interface design has been portrayed and is being completed. The hosting server; selection of main data, secondary and detailed information, links, and translation techniques are being arranged.

 

Task 1.5           Outreach to Private sector Organization

Outreaching for relevant concerned community groups, the Public Private Partnership Unit (PPP) at the Ministry of Finance was approached to find out about different opportunities for private sector participation in financing and operating selected NWRP related projects including the establishment of water and waste water plants, desalination plants and solid waste management projects. A technical study on PSP opportunities, possible scope, applicable schemes, and mechanisms was envisaged to be performed through an ISTE mission during 2012. The ToR for the mission has been prepared, discussed, and agreed with the MWRI and relevant PAs together with the selection of the expert based on shortlisted candidates’ CVs and experience. This activity was planned to start this reporting period but it was postponed due to the political situation which inevitably postponed the main event. Recently, a new Ministry has been established for Public Utilities and therefore the ToR might have to be amended to reflect the position of the main parties involved within the new institutional set-up.

 

 

 

 

 

 

 

 

 

 

 

 

 

2.Co-ordination and decision making capacity strengthened

 

Task 2.1             Establish and operationalize the coordination platform for the implementation of the NWRP and define relevant mandates and functions

This activity was completed during previous reporting periods. Technical Report 32 was issued and disseminated among all relevant partners. The report identified inter-relationships between different structures in line ministries and pilot governorates at all levels; decision taking, planning and implementation levels. Mandates and responsibilities were clearly identified by this report based on which several formal decrees were issued or modified accordingly. The project continued working on providing and improving the enabling environment for the different components of the platform to function as planned. Organizing meetings, task forces, working groups, and workshops for the interaction, streamlining, and collective decisions and coordinated actions was continued. Coordination Platform assessment of the effectiveness, strengths, weaknesses, and sustainability considerations is nearly complete; determination of means of improvement will be completed and introduced in terms of concrete actions during the second half of 2012.

Task 2.2             Provide logistical and operational support for the Water Resources Units established in partner ministries and pilot governorates

The project supported the decision making capacity of the coordination structures (TC, PSC and GWRC) meetings by providing briefing documents, analysis, and presentations on important issues concerning NWRP implementation. Other support in terms of preparing agenda for the meeting and providing necessary logistics were also carried on by the project. This is an on-going task that will continue till concluding project activities. Extension of the TC membership to involve the Secretary Generals of the pilot governorates proved very useful, especially with regard to linking central and de-central strategic objectives as well as consistent “inter-sectoral” planning. Regular meetings of TC, PSC, and GWRCs during the reporting period were maintained; leading to noticeable progress on both central and de-central fronts. Key issues such as gap analysis, water allocation, matching water supply and demands, and Participatory Water Management have been highlighted and discussed.

 

 

Task 2.3           Provide support for the coordination platform structures such as HMC, TC, PSC, and GWRCs

The NWRP Technical Committee met on January 30, 2012 and May 15, 2012 to present NWRP progress expressed at implementation measures’ level, discusses gap analysis findings, and thus agree on proposed remedial actions within the context of updated operational plans. Agenda topics included survey various approaches and methodologies for water allocation and hence further elaborate shared predisposition based on the DSS-ASME results; present the five-years plans together with meaningful indicators and capacities required (and potential risks) to achieve expected objectives, bottlenecks and means of enhancing PWM have been included in the discussions. Task forces and focus groups as well as brainstorming workshops are being organised to support decision making by TC.

 

The GWRC of each pilot governorate met once (except Fayoum GWRC which met twice) during the reporting period to present and discuss Governorate Water resources Plans' progress, achievements, and future steps. The NWRP measures applicable to each Governorate were presented by the GWRUs in the 3 pilot governorates during the corresponding GWRC meeting. The updated water system profiles and water balance were discussed as well as different difficulties and obstacles that were facing the developing of the GWRPs and how to overcome them. The core theme of the GWRC meetings was the outline coordinated implementation plans for the GWRP measures. The decisions and agreements will pave the way towards completing Chapter (5) and therefore finalising the GWRPs.

 

The Project Steering Committee (PSC) also met on January 29, 2012 and May 14, 2012 to follow-up on the NWRP-CP work plan tasks and activities 2011 – 2012. Gap analysis findings and recommended actions, PWM, Operational Planning, and Water Allocation Policy Options have been fully addressed.

 

Task 2.4           Facilitate consultations with IRU/WQU and other donor funded projects at MWRI on specific issues

A task force has been formulated to study the delta salt balance and therefore determine the minimum required drainage outflow to the sea and Northern Lakes. MWRI Irrigation Sector, Water Quality Management Unit, Drainage Research Institute and Groundwater Research Institute (NWRC) as well as Agriculture Research Centre are represented in the TF. During the course of technical studies conducted during this reporting period, intensive consultation with the MWRI units, projects, and programmes on common issues and topics has been carried out. Water Use Efficiency, Collective Planning Structure, Computational Models, Operational Planning, and Participatory Water Management studies involved Irrigation Department (ID), Holding Company for Water and Wastewater (HCWW), Tourism Development Authority (TDA), and Irrigation Improvement Sector (IIS). The views and expectations as well as recommendations of key actors have been appropriately incorporated within the studies' final reports. The planned studies on Impact Monitoring, Capacity Development, and Sustainability will closely involve concerned partner agencies.

 

NWRP-CP continued the task of consultation and cooperation with IRU, WQMU, and other relevant projects within MWRI. The on-going study on evaluation and assessment of the effectiveness, functionality, and sustainability of the well NWRP established coordination platform is closely coordinated with the IRU. Other sustainability issues of the entire project deliverables and outcomes will be coordinated with IRU during 2012. The means and pre-conditions for sustainability of DSS and modelling activities, MWRUs and GWRUs, TC, Monitoring and Evaluation System, maintaining and updating the web site, retaining the knowledgeable staff, joint planning and collective implementation will be addressed in coordination with the IRU. Incorporating the NWRP coordination platform within the MWRI reform process will be also appropriately investigated.

 

Coordination and consultation with the WQMU continued; a memo and presentation on proposed incorporation of NWRP HMC under the Supreme Council for Protection of the Nile and Waterways from Pollution. The proposal is well coordinated with the WQMU and Minister's Office. The project is also playing an essential role in facilitating the coordination among MWRI donor assisted projects (and NWRC) through Task Forces and Working Groups on issues of common concern.

 

Task 2.5           Harmonize policy options and strategic priorities between NWRP and the World Bank IWRM Policy

This activity was completed during 2010 and the technical report was produced and disseminated (TR 43)

 

Task 2.6           Conduct implementation gap analysis and identify contributing factors and underlying reasons.

The final version of the Gap Analysis report (TR 60) was produced by an international consultant. Implementation gaps of the 19 priority measures together with necessary corrective actions have been identified. The report justifiably identified root causes and reasons for constrained implementation and accordingly recommended means of bridging the gaps; including policy, technical, co-ordination, financial, management, legal, and alignment aspects. The findings and proposed actions were discussed with the most relevant stakeholders to confirm the results and thus to jointly agree on the necessary interference, re-alignment, and rectification measures. Wider dissemination of the gaps identified and actions required took place early 2012; through the TC regular meetings. NWRP-CP contracted two NSTE to assist on the introduction and effectiveness of the remedial actions within updated Measures' Operational Plans. Target values have to be revised and modified in view of the successful counteractive actions adopted and accelerated progress. Guidelines and sample “improved” implementation plans were prepared and are used by NWRU in the steering and follow-up.

 

Task 2.7           Facilitate consultations at all levels and between partner agencies on coordinated implementation of the NWRP and stimulate teambuilding between its structures.

Consultations with different partner agencies continued to facilitate coordination, to examine mutual areas of responsibility, to create a consensus on the relevant indicators to monitor progress of NWRP measures, and to identify the gaps and means of improvement.

 

  • Task Force meetings were conducted during the reporting period on hot issues or subjects for discussions as collectively identified; the most important TF meetings could be listed as follows:

·         Task Force Meeting on Salt Water Intrusion and Outflows to Sea

·         Task Force Meetings on NWRP Implementation Gap Analysis and Operational Plans

·         Task Force Meeting on Water Use Efficiency

·         Task Force Meetings on 5-Year Investment Plans

 

Meetings will continue during the next half year 2012, whenever appropriate.

 

Task 2.8           Provide guidance for coordinated implementation of the NWRP at the governorate level

Consultative meetings with the GWRCs in the three pilot governorates systematically continued to discuss different water related issues and to explore the opportunities and practical means to resolve them. The discussions included missing or incomplete data and information, the time frame for GWRP activities, community and stakeholders' participation, assigned tasks and responsibilities, constraints and obstacles and ways to overcome them. Follow-up on the GWRCs decisions is continuously performed by GWRUs, supported by NWRP-CP.

 

Assistance offered by the NWRP for the pilot Governorates continued. Supported by the NWRP-CP, GWRUs continued working on the last two chapters of the GWRPs; upholding the concept of coordinated implementation of the NWRP at the regional governorate level. Shared vision and action plans for the applicable NWRP measures were developed through GWRCs meetings as well as bilateral and trilateral communication and consultation; with regional administrations.

 

Field visits by the project NWRU members and consultants' team continued during the first half of 2012 to provide hands on coaching for the GWRUs members on various technical issues related to the preparation of the GWRPs. Bi-monthly visits to Fayoum Governorate, bi-monthly visits to Behira Governorate and monthly visits to Qena governorates were conducted constantly. During the reporting period; 9, 8, and 5 visits to Fayoum, Behira, and Qena Governorates, respectively, were made. Local water resources planner continued their regular weekly technical support and mentoring visits to the GWRUs to meet with the teams and to provide direct guidance. The overall process management and steering is undertaken by NWRU (assisted by the Consultants’ team) for sustainability purposes.

 

Task 2.9             Review progress and planning of the NWRP-CP in annual regular meetings between work partners

No meetings were conducted during this quarter. The upcoming meeting between work partners is planned to take place during the second quarter of 2012. The annual project review, progress, and planning workshop will adequately address the sustainability issues and considerations.

 

Task 2.10         Review and identify elements of sustainability of the NWRP cooperation platform

A short term consultant was recruited to evaluate the existing coordination platform and hence identify elements and recommendations for sustainability after the project end. Filed visits and meeting with different stakeholders in line Ministries and pilot Governorates have been organized. The draft report with all findings, conclusions, general and specific recommendations is currently under discussion with all PAs and will be revised accordingly. This task will be completed during the second half of 2012.

 

 

3.Capacity of NWRP units and GWRP enhanced

 

Task 3.1           Conduct Capacity building and training needs assessment

Although the training needs assessment was completed during the previous reporting period, it was updated to reflect the current training needs. The mission of the International Training Expert identified several areas for operational skills that are required for the GWRUs and the MWRUs to build their capacity in terms of practical and operational skills that are needed to perform their duties. Areas identified for training included policy formulation, strategic planning, monitoring and evaluation, operational planning, framework analysis and legal structure for water management.

 

During the last reporting period, training and coaching on policy development, strategic planning, and (operational) 5-years and annual planning was delivered by selected specialists (local and international); the target group was the TC, PSC, and MWRUs members. This reporting period included intensive training and coaching for the GWRUs and selected GWRC members on policy development, strategic planning, and (operational) 5-years and annual planning. This was essentially carried out in a training workshop and followed by further elaboration and hands-on practical examples. The preparation of the GWRPs build on the planning skills acquired by GWRUs; the parts of the regional plans dealing with strategic and implementation plans depend extensively on that knowledge. This training significantly assisted the GWRUs in preparing Chapters 4 and 5 of the GWRPs.

 

Task 3.2           Conduct generic training activities on personal skills to build the capacity of MWRU and GWRUs staff

This activity was completed during the previous reporting period. As the Ministry of Local Development (MOLD) Water resources Unit was established during the previous reporting period, personal skills and generic training was conducted to the members of the new unit during February 2011 over 3 days. No generic training activities were performed at this late stage of the project. During this reporting period, personal skills on computer and foreign language are typically arranged by the project according to direct request of individual MWRUs and GWRUs.

 

 

 

Task 3.3           Arrange for the overseas exposure visits for the TC members

Short exposure Study Tour for a group of senior members of the NWRP-CP Technical and Steering Committees (high-level officials of different ministries and government organisations of Egypt) was conducted to water sector organisations in Spain, in particular the Jucar River Basin around Valencia and the Ebro River Basin around Zaragoza in Spain. The study visit took place during previous reporting period (July 2011). This activity is complete.

 

Task 3.4           Provide overseas training for NWRU members at the MWRI

No overseas training was conducted during this reporting period. All agreed upon activities were concluded during previous phases of the project and No more activities are planned for the time being.

 

Task 3.5           Providing operational hands-on capacity building of GWRUs

The GWRP is a direct translation of the NWRP at the regional and governorate levels. Moreover, GWRP is a means of coordinated planning and implementation of the NWRP that ensures timely implementation of the plan by concerned PAs within each governorate and hence collective resultant at the central level as planned.

Preparation of the Governorates water resources Plans (GWRPs) continued during the reporting period. In addition to the regular technical support visits by project staff and the consulting team, the local Governorate Water Resources Advisors (GWRAs) in the 3 pilot governorates continued providing intensive coaching and mentoring to the Governorates’ Water Resources Units (GWRUs) to prepare the Governorates water resources Plans (GWRPs). Analytical and operational skills are being developed consistently; topics covered included building scenarios, analyzing planning alternatives, defining programmes and measures, and preparing implementation plans. Synergy and compatibility of sectoral plans, forming the roles and responsibilities matrix, and risk assessment and risk mitigation are examples of the "relevant" themes covered.  Generic training and logistical support was gradually reduced for sustainability reasons. Coaching and mentoring have been simultaneously intensified.

 

Task 3.6           Provide hands- on operational training and coaching for MWRUs

Coaching meetings for both the MWRUs and executive agencies within the Ministries of Irrigation, Agriculture, and Housing (WSS) were continued to be convened by the project staff and a planning expert within the framework of the technical assistance and guidance for the preparation of NWRP five years and annual plans for 2012 – 2017 and 2013, respectively.

 

This training and coaching did not only enable unprecedented development of an integrated NWRP operational (5-YEAR AND ANNUAL) plans but also enhanced the capacity of the PAs in coordinated planning as well as systematically following standard planning procedures and format. Another innovation that was introduced in this exercise is the direct involvement of the Ministry of Planning via an interactive dialogue that ensures consistency and cohesion of inter-sectoral plans.

 

MWRUs received training on Operational Planning in order to be able to update their corresponding Measures' Operational Plans. This covers the entire planning process; i.e. appraisal and status of planning cycle, formulation of objectives, identification of cooperation and consultation requirements, assessment of enabling factors and risks, quantification of side effects, project documentation, programme implementation plans, budget estimates, approval and budget allocation, annual work plans, management of execution, coordination of activities, monitoring and follow-up.

 

Task 3.7           Prepare long-term capacity development strategy and annual capacity building plans

An update for TR 37 Capacity and training needs assessment to maintain a comprehensive overview of the training programme was concluded during the previous reporting period. The capacity building programme in-hands is being used as a reference for further and advanced training. The scope of training and capacity development is gradually diminishing; the role of the well-informed NWRU is simultaneously growing in view of sustainability considerations. Long-term Capacity Development Strategy will be developed and documented by October 2012. Professional training programmes and modules will be transferred to the RCTWS for routine execution within the annual training schedules.

 

4.NWRP planning procedures improved in partner ministries and governorates

 

Task 4.1 Revise and update Technical report 24 and harmonize with National Policy

Updating TR 24 will serve two main purposes; it will reflect the up-to-the-date status of the NWRP in terms of targets, values, and execution capacities and limitations on one hand and express the true position of the involved partners with respect to priority measures, critical issues, and implementation plans; on the other. Updated TR 24 (TR 44) will be the reference for NWRP implementation up to 2017.

 

The updated NWRP-Pillar-Intervention-Measure matrix replaced all earlier versions and is currently the only reference for progress monitoring, GWRP development, and formulating the 5-years plans (2012-2017). Eliminated (obsolete and redundant) measures will be included as an annex within the re-written TR 24. Consolidated (clustered) measures will be re-written with updated background information, situation on different years, planned targets, scenarios, actors and stakeholders; updated TR 24 is currently subject to intensive discussions and consultations with PAs. The rewriting of Report 24 (TR 44) is nearly complete, and shall be ready for distribution by August 2012.

 

Task 4.2  Preparation of policy / long term strategic planning guidelines for NWRP, incl. MWRU / GWRU training

Harmonisation of sector policies and synchronisation of implementation plans are among the expected core outcomes of NWRP-CP. Strategic plans of the MWRI and Partner Agencies representing the relevant Sectors need to comply with the overarching National Policy. In order to enhance the coordinated NWRP planning processes and procedures, the project addressed the three basic planning levels; i.e. policy, strategy, and management.  Preparation of guidelines for policy formulation was completed by two (ISTE) and (NSTE) specialists. The Policy Development guidelines were introduced to the PAs executive level through training and coaching workshop during 2011. The workshop assisted in creating a good understanding of the policy development processes that form the basis of strategic water resources management plans, and in appreciation of stakeholder interaction.

 

During this reporting period of 2012, policy formulation and strategic planning training workshop was organized and convened for the three pilot governorates; in April 2012. The target group of this workshop includes Pilot Governorates' Secretaries Generals (Technical Committee members), Heads and Members of GWRU’s and NWRU staff. The workshop was organised to introduce the theoretical planning concepts and practical applications of collective planning at all levels. The agenda of the workshop focused on planning skills necessary for GWRPs.

 

The outcomes of the workshop were transferring and building knowledge of the policy development cycle for enhanced Integrated Water Resources Management, recognition of the important role of stakeholders in Policy Development, applicable mechanisms to engage actively with relevant stakeholders in light of dynamics and variability associated with IWRM policy, establishing an overview of a complex multi-stakeholder institutional setting, and skills to develop Policy Options and recommendations for policy formulation and implementation. Topics covered comprehensively included problem analysis and problem identification, enabling environment and external factors, formulation of scenarios and planning alternatives, strategic planning logical framework, targets and expectations, classification and management of opportunities and threats, results-based performance assessment, monitoring and evaluation, forming SMART indicators, and operational planning.

 

Examples, applications and case studies, and working groups have been utilized to emphasize the practical aspects and therefore sharpen the skills. This further enhanced and re-enforced the capacities and competencies of both GWRUs and GWRCs on coordinated planning and policy development. A local specialist is working on preparing guidelines for strategic planning that will address all theoretical background, definitions, procedures, systematic approach and steps, models and standard templates, linkage to policy formulation, and project (operational) planning and follow-up.

 

Task 4.3  Finalise structure, formats and protocols for preparing NWRP planning documents (Central and Governorate levels)

The Policy Development workshops conducted achieved anchoring of consultation and policy development to the NWRP process as well as raising consciousness, advancing appreciation, and promoting acceptance, willingness, and engagement on stakeholder consultation.  Moving from policy to strategic planning context was the next logical activity. The know-how on translating policy options into strategic plans was introduced preparation and dissemination of NWRP strategic planning documents. Guidelines and manuals for systematic preparation of strategic plans have been completed. A complete set of planning guidelines (TR 49 and 50) have been prepared and disseminated during 2012. These planning guidelines are being used for updating NWRP measures' operational plans by central ministries and preparing the GWRPs for the 3 pilot governorates.

 

Technical report (49) sets out guidelines for preparing the operational plans to achieve the objectives of priority measures, coordinated and formulated by NWRP-CP in 2011. The guidelines cover the structure of NWRP and its Measures, main actors in the planning and implementation process, existing planning mechanisms, and implementation planning templates. Templates include appraisal of status, opportunities, and risks; stakeholder involvement and stakeholder scan; activities and outputs; organisational framework; activity – actor matrix; schedule of activities; required inputs; budget estimate; and resources. Those guidelines will be the tools to update NWRP priority MOPs.

 

Technical report (50) provides NWRP Planning Framework and Guidelines. TR (50) elaborates the structure, mechanism and interrelation of the overall planning process of the NWRP and provides guidelines to implement the planning process of the NWRP strategy and its supporting measures.  Based on the overview of the planning framework and planning cycle as presented in Figure (1) below, the report describes relation between sector plans, NWRP and Governorate plans; studies interaction between National planning cycle and NWRP planning cycle, highlighting aligning schemes; analyzes Governorate plans related to Sector planning and explains flow chart of the regional planning process; relates Governorate Water Resources Plans to the regional planning in the Governorates. The report also presents an overview of NWRP guidelines used in planning and follow-up; shows organisational framework of NWRP planning process highlighting main actors and their role in NWRP; and provides comprehensive description of the detailed steps of the planning process.

 

Task 4.4  Assist PA's with preparing the 5 Year NWRP / Investment Plans

For tasks 2.4.4 and 2.4.5, a national expert in state public planning was recruited to assist the PAs in developing the forthcoming five-years planning cycle. The expert concludes working with the Ministry of Planning on identifying water resources related projects for the period of 2012- 2017; covering the entire temporal domain of the NWRP, which in turn covers three successive five years plans. A report showing the financial status of the NWRP-related investments (Assesses the progress of the NWRP implementation in terms of investment), a guidelines and manuals to support the preparation of the 5-year-plans, and a training workshop (2.11.2011) have been completed. Coaching on and support the preparation of five years operational plans in selected (Major) PAs; MWRI, MALR and MHUUD, has been completed. The main outputs of this activity essentially included review of the past two five years plans (2002-2007) and (2007-2012) and integrated five years (2012-2017) and annual (2012-2013) investment plans. The primary objectives of this exercise were:

·          To inform PAs (TC and MWRUs members, and Planning and Follow-up Departments within the  Individual Executive Agencies within the line ministries) on investment planning concepts, typical cycle, modalities, and procedures; including negotiations and reconciliation

·          To create synergy and consistency among different investment plans prepared by PAs

·          To train the Planning and Follow-up staff on standard forms and project planning

·          To unify methodologies and approaches within the context of national planning.

·          To assist and coach Planning and Follow-up departments in preparing the five year plans

 

During the course of executing this task, additional by-product benefits and added values have been gained. The mis-coordination among the three executive entities involved in the Water Supply and sanitation Sector historically resulted into sub-optimal quality of services, inefficient allocation of resources, and failure to achieve "fundamental" planned targets (such as coverage and reduction of UAF losses). This initiative created the proper platform for strengthened coordination and cooperation among the three main actors; i.e. the National Organization for Potable Water and Sanitary Drainage (NOPWASD), the Executive Agency for Water and Wastewater (EAWW), and the Holding Company for Water and Wastewater (HCWW). Although the three organizations are dealing with installation, replacement and rehabilitation, and operation and maintenance of the water and wastewater plants; their plans and spatial coverage are extremely inconsistent. Due to their interacting and intersecting mandates, coherence and compatibility of selection of sites, setting priorities, and agreement on specifications is urgently required. This was achieved through a series of joint meetings and collective plans that have been initiated and organized by the project. Means of sustainable coordination and consultation has been ensured.

 

The available deliverable of this task is the integrated 5-year plan that spells out the investment projects and implementation programmes necessary to complete the remaining parts of the NWRP by 2017. Due to the inevitable limitations and recurrent shortages of financial resources, Ministries and public institutions have to cut down their requirements in a way that brings the two ends (budgets and available finance) to a meeting point. PAs systematically apply budget reductions heuristically. The lack of a vision and basis of reduced budgets leads to distorted development plans on one hand and incomplete impacts on the other. The project will therefore assist PAs to apply the concept of investment priorities; a prioritized list for investments (projects and programs) in the water sector directed towards the realization of a simple set of concrete targets related to current conditions and needs that reflect and positively contribute to the main development goals of GoE, such as potable water supply and improved sanitation, socio-economic development objectives, improved water quality and health, and upgrading education.

 

Scan of NWRP measures and corresponding implementation programmes was completed; PAs received technical assistance by an international expert as well as local consultants. Moreover, consultation with the concerned departments of the Ministry of Planning and International cooperation took place; organized and hosted by the project. PAs have been assisted and guided to develop robust criteria and methodology to identify and prioritize investment projects and to prepare report on investment priorities in cooperation with the MPIC, accordingly. A technical report (48) on investment priorities was finalized and distributed.

 

TR (48) specifies a realistic time frame for the realization of inter-sectoral targets in different parts of the country in a form suitable for submission to the TC and HMC for further action. TR 48 on "NWRP Investment priorities" will serve as a planning document as well as comprehensive reference guidelines for identification of investment priorities in light of national policies and development objectives; whenever financial resources are inadequate.

 

Simple operational plan describe targets, inputs, time stations, milestones, and implementation considerations. Since the NWRP was originally an integration of the individual sectoral plans, with due consolidation and harmonization, PAs were guided and assisted to extract NWRP-related operational plans from the on-going long and mid-term plans. Preparation of measure implementation plans, illustration of steps towards full implementation, and identifying milestones for progress have been completed in the simplest possible form via the updated matrix of NWRP Pillars-Interventions-Measures-Indicators. Re-writing TR 24 will thoroughly address the operational implementation issues. The report will provide up-to-date figures on achievements, future targets, and milestones for all measures. The values could then be additively up-scaled at the interventions’ level. Once updated, the target values will be fed into the NWRP monitoring system and consequently used to assess implementation progress. Eventually, PAs will be supported in preparing chapters in their 5 years plans on water availability and constraints (if any).

 

Task 4.5 Assist GWRUs with preparing the 5 Year NWRP / Investment Plans (linking the central and de-central plans)

During the reporting period, the three Water Resource Planners from the local universities continued coaching the governorate units. Continuous technical assistance, guidance, and support visits by the project’s central staff were also maintained. During the period January through June 2012, 22 field visits to the GWRUs and GWRCs have been conducted by NWRU and the Consulting Team.

 

The governorate units completed the detailed description of water resources profiles including the natural resources, the economic characteristics, the social fabrics, and institutional aspects. The present water balance for the three pilot governorates has been determined. Furthermore, identification of the NWRP relevant measures has been concluded; collecting data on implementation status within each governorate is nearly complete. A standard template and guidelines for the Governorate water Resources Plan has been prepared and exchanged with GWRUs and GWRAs. This brought the first three GWRP chapters into completion.

 

Analysis of the future water balance including strategic intervention to bridge the gap, developing scenarios for 2017, and presentation of advantages and disadvantages of the different scenarios with basic requirements, preconditions and consequences of each option to the Governorate Water Resources Committee (GWRC) has been completed together with discussion of planning alternatives and agreement on concrete measures and selected options. Risk assessment and management thus completed Chapter (4). Chapter (5) addresses the implementation features; including the pillars and measures, matrix of roles and responsibilities, legal and institutional environment, and monitoring and evaluation. These efforts led to the completion of the first four chapters of the GWRP; description of water resources profiles, identifying governorate-specific challenges and bottlenecks, determining water supplies versus water demands and thus portraying the present as well as future (2017) water balance of the three governorates. The GWRUs were assisted to select relevant measures, form the NWRP updated matrix, which apply to the situation and condition of the governorates. The units collected data and information on progress and gaps in executing the applicable (governorate-specific) measures.

 

The standard format utilized for central planning, i.e. five years and annual investment plans, was used in laying out the implementation plans of the selected measures within each GWRP. The templates were filled by executive agencies (regional directorates and administrations) with assistance and guidance by GWRUs, GWRAs, and NWRP-CP. Consolidation and integration of sectoral plans within each GOVERNORATE was achieved through analysis and matching stage by each GWRU followed by discussions and further harmonizing via GWRC meetings. Checking consistency and compatibility of central, line ministries,  and de-central, governorates, five (2012-2017) and annual (2013) plans will be carried out once the endorsed five years and first year investment plans are made available.

 

During the 3-days workshop that was held during the period 3-5 April 2012 for the purpose of training and coaching on policy development and strategic planning, a session was dedicated for the GWRUs members to present progress and achievements, and exchange experiences and lessons learned. This session, chaired by the Head of Planning Sector, provided ample opportunity to evaluate the effectiveness of the process, identify areas that call for further improvements, and highlighted weaknesses and gaps. The time table for the GWRP preparation had to be altered to accommodate the unavoidable delays due to the disruptive events and chaos. The GWRP will be ready within the course of 2012; expansion to other governorates will be undertaken during 2013.

 

Task 4.6  Conduct review and evaluation study for different aspects of pilot implementation in the 3 Governorates - Expansion Plan

This activity is not initiated yet. During the project phasing out period, a plan for replication of this promising scheme will be prepared. This plan is intended to assist MWRI in expanding the instrumental pilot into other “eligible” governorates. The plan will substantially address evaluation of the project activities in the governorates, identify strengths and weaknesses, extract lessons learned, and hence provide guidelines for smooth expansion to other governorates. This forms the TR 53 that is due during the seventh project reporting period. An institutional development expert will be contracted to carry out the evaluation of the piloting, draw lessons learned, highlight the roadmap for expansion, and describe the replication procedure, steps, and milestones. It should be noted that the GWRUs and GWRCs of the pilot governorates will be key players in the expansion and transfer process.

During an expanded workshop, assessment criteria and parameters, findings of the critical review, lessons learned and recommended means of enhancement will be presented and discussed. Furthermore, the outreach workshop; the GWRP annual workshop during 2012, will be a proper forum for disseminating the whole exercise in details; including pilot results, lessons learned, limitations, suggestions, and recommendations. Both MWRI and prospected governorates for expansion will participate.

 

Task 4.7  Technical studies based on the requests of MWRI and the NWRP-TC

This activity started during 2011 and will continue during 2012. A list of the technical studies needed was identified by MWRI based on the topics and critical issues that clarify controversy or further backstop the NWRP coordinated implementations. Moreover, the studies correlate to the project log frame, i.e. objectives and main results. ToRs were prepared and international consultants were selected. Throughout the project duration, 42 technical reports are expected; the topics and themes to be tackled are subject to minor modification, with mutual agreement, to fit within the MWRI needs. The ISTE missions fielded during the first half of 2012 are summarized in the following table:

 

5.Technical reports produced by the project during January to June 2012

 

TR 70: “Strengthening Participatory Approach In Irrigation Management”

By Ms. Caroline Bäcker to analyse the current PIM situation, define gaps and limitations, and hence present the necessary efforts and interventions (PWM Action Plan) for further development of participatory water management in Egypt within the context of IWRM; including appropriate management transfer.

 

TR 65: “Improving Water Use Efficiency”:

By Mr. Paul Blinch    to assess the present water use efficiency at all levels, analyze the involved factors and hence identify gaps and weaknesses, and thus propose proven methodology that effectively enables all concerned parties (MWRI, MALR, HCWW of the MHUUD, and MoIFT) to jointly cope with the future water stress; different options are to proposed within a consistent (concrete) approach that could be realistically adopted.

 

TR 49: “Guidelines for Comprehensive Operational Plans for the NWRP Measures”:

By Mr. Hans van Leeuwen to draft the action Plan for follow up on filling the gaps in implementing Priority Measures; Draft Guidelines on operational planning; Examples of operational plans.

 

TR40 “RIBASIM7/Delwaq DSS: Part 1 Water demand:

By Mr. Wil Krogt to prepare the Water Quality Parts of TR40 on the “RIBASIM7-Delwaq NWRP DSS”; Draft Version            RIBASIM7/Delwaq upgrade to finalize the water allocation part of the “RIBASIM7/Delwaq NWRP DSS”:

·                     Calibration and Verification of the water allocation module.

·                     Updating the model data base, defining and implementing hydrological, land-use and population, agriculture and climate change scenario’s and measures and strategies in the DSS.
 

TR 40: “RIBASIM7-Delwaq NWRP DSS”:

By Mr. Jos van Gils to validate and calibrate of the “Base case 2007” of the updated RIBASIM7-Delwaq NWRP DSS, improve practical aspects of the simulation that simplify the use of the results by NWRP.
 

TR 50: “Guidelines for planning concept to update the NWRP at all levels”

By Mr. Hans van Leeuwen to prepare and demonstrate collective planning structure that will be the basis for NWRP update. The planning structure is a comprehensive planning package that defines, promotes, and strengthen the planning concepts and planning procedures; with due anchoring of joint planning that streamlines the different views, expectations, influences, and national (cross-sectoral) objectives.

 

TR 47: “Framework and methodology (computational model):

By Mr. Alexander Mueller to evaluate results of the NWRP implementation”.        Framework and methodology for using the DSS/computational model to evaluate results of the NWRP implementation. Comprehensive explanation of the standard reporting and procedural use of DSS in updating the NWRP. Documenting the computational modelling. Technical guidelines on "NWRP Computational Modelling and Reporting"; addressing the DSS strategic as well as operational planning utilities. Demonstrate the entire range of DSS applications together with corresponding inputs and results; including examples of both strategic and operational plans that are supported by NWRP DSS, and Computational Models potential application for NWRP impact assessment.

 

TR 47 “Framework and methodology (computational model):

By Mr. Rob Nieuwenhuis to evaluate results of the NWRP implementation”; focusing on the impact evaluation parts and to contribute to the on-going development of NWRP Computational Modelling and Reporting. Incorporate the Impact Monitoring within the NWRP Computational Framework. Assist in developing and documenting DSS reporting standard format. Disseminate the knowhow of impact monitoring using DSS in the assessment of the impact of NWRP implementation to NWRP and relevant PAs.

 

6.Monitoring and impact Evaluation in place

 

A key NWRP-CP activity is the review and updating of Technical Report 24, the document produced under the original plan which summarises all the executive measures that were considered; based on the screening criteria (efficiency, effectiveness, sustainability, and legitimacy). Since this document is the basis for decisions on the inclusion and prioritization of measures, it is vital to ensure it is accurate and up-to-date. According to thorough analysis; repetitions and inconsistencies have been removed. This activity has started and will culminate in an updated Technical Report (24) on Plan Measures, and a database of NWRP measures and the indicators used to closely monitor implementation progress.

 

After finalizing revision of NWRP database ToRs and contract, an NSTE mission is underway for revisiting the output indicators and the mile stones to monitor implementation steps and support further development of M&E system by uploading of data into the database, producing reports, and define appropriate means of presentation of results.  NWRP M & E system will streamline Monitoring and Evaluation activities in terms of online data entry and retrieval and presentation of progress indicators with time. Sustainability of the system operation, maintenance, and upgrading is ensured through engagement of NWRU in all steps of system building and developing, as well as other PAs.

 

Task 5.1 Develop criteria, indicators and methodology to assess progress

Before NWRP-CP, no systematic approach for NWRP progress assessment existed. One of the main project anticipated results is to establish a monitoring and post-implementation impact evaluation system that can be reliably employed to monitor progress periodically during the project life span and also to evaluate impact (at the primary objective level) after the project. A complete set of concrete indicators was agreed upon by the implementing agencies. Data for different years 1997 to 2012 were collected in addition to target values for the years 2015 and 2017; progress per measure, per programme, and per pillar has been determined and included in the TR 63 "NWRP Implementation: Progress Review 2012". The report includes also the overall progress at the NWRP level.

 

Upon the request of the client (Ministry of Water resources and Irrigation), the project has identified the present gaps between the progress so far and the original targets set in the NWRP "Water for the Future". In spite of careful selection of indicators based on relevance and availability of data, some of them needed revision to fully reflect progress of some measures precisely and accurately. Another round of revisions took place with the partner agencies to modify, change or replace some of these indicators. The form currently used for the NWRP implementation monitoring is final and will be used to the end of the project. Building up the monitoring system will pass through three major phases:

 

 System design; that includes the monitoring tree with progress assessment per measure, indicators for direct outputs, interventions, results, outcomes, and NWRP goal. Also, user interaction and rights, administration and supervision, databases, inter-relationships, and interfaces are completely defined. This phase is complete.

 

System development; that includes programming and coding, data uploading, testing, and system validation. Once completed; the system will be installed on the project server and deployed on the internet; with accessibility to all PAs. Upon finalization, periodical progress monitoring reports with different levels of details (comprehensive technical reports for executive and operational staff, concise reports for mid-level management, and summary reports for top-level decision makers) will be produced systematically. A wide range of optional combinations and levels of details will be possible. This phase is on-going and will be completed during 2012.

 

Impact evaluation; that includes evaluation of (expected) impact of the entire NWRP. The ex post impact evaluation is a final phase that will be tackled towards the end of the project. Practically speaking, this will not be possible during the time span of the project; it will be only feasible after the implementation of the water policy is complete and thus the effects are in place.

 

During this reporting period, units were identified and unified for different indicators categories, forms for data collection were collected for the year 2005- 2012. Also targets were collected for the period 2013-2017. The data flow is scheduled regularly (quarterly) synchronizing the routine follow-up typically conducted by the PAs. The methodology is fully developed. Annual Report NWRP Egypt - The Status Of Our Water Resources

 NWRP Implementation: Progress Review 2012 (TR 63). Eventually, the data input and production of monitoring reports will be transferred to the PAs.

 

Task 5.2 Develop a data collection framework to monitor NWRP implementation progress at governorate and national levels

An M&E framework of the plan was developed and approved during this reporting period. The software will significantly facilitate the data collection, analysis, and on line presentation of results. The web-based system is progressing satisfactorily and will be fully established during the second half of 2012; hands on training and coaching will be provided to all members of the coordination platform. The environment has been created, the testing and uploading is underway, the accounts and (administrative and supervisory) rights are defined and will be operational during the next reporting period.

 

Task 5.3 Develop an appropriate computational system to monitor NWRP progress and impact at governorate and national levels

The project scope includes development of simple computational system (possibly linked with the DSS) for ex-post impact assessment. This will definitely be at a higher level (i.e. above measures and interventions; i.e. pillars and entire policy levels) and should emphasize outcomes and plausible effects that correspond to NWRP objectives and goals; mostly referring to socio-economic viewpoints. A report on computational tools and guidelines for impact evaluation has been prepared (TR 47). The report provides comprehensive guidelines for the different components of the DSS; including background, description, steps and procedures for all range of applications, examples, and limitations.

 

Activities underway aim at developing a practical M&E database for data entry (data provided by MWRUs and GWRUs), compilation and production of reports. Appropriate means of presentation of the results, based on MWRU / GWRU decision-makers’ requirements will be created. Development of a practical system for data sharing and access to the reports by the MWRUs / GWRUs on NWRP progress (NWRU coordination) will follow. The system will be accessible to all PAs; with different administrative rights and privileges. Data entry, data modifications and updates, extracting indicators and producing reports will vary in accordance with relevance and management levels.

 

Task 5.4 Provide training and coaching for MWRUs and GWRUs on M&E procedures for NWRP

Coaching is being provided on the M&E procedures. Concepts, applications, and on-the-job training are provided. The system design and development follow essentially a participatory (open) approach. The consultation and exchange of views and experiences are the essence of the process. Standard procedures are extensively explained, involving relevant examples and case studies. Professional methods of data collection, screening, and processing are introduced. Both MWRUs and GWRUs are now familiar with monitoring procedures; theories and practices. Moreover, sources of data (planning resources) have been identified and archived, in full consultation with MWRUs and GWRUs. Guidelines (TR 50) were developed and will be widely disseminated with extensive training and coaching.

 

Task 5.5 NWRP ex-post impact assessment

TR 47 includes description and Guidelines for NWRP Impact Assessment and evaluation; incorporating a set of suitable and simple computational models for ex-post impact assessment of key grouped measures (interventions and pillars) included in the NWRP, whose computational accuracy reflects the accuracy of the data available. The system is intended to evaluate the impact of implementing parts of or the entire NWRP plan. The report, in hand, covers the recommended framework and methodology for the evaluation of impacts and provides guidelines on how to apply the developed concept and tools to selected NWRP interventions and pillars as well as at the overall goal level.

 

Task 5.6 Updating the DSS system for informed decision taking

The three modules ASME, DELWAQ and RIBASIM have been updated. A process is completed to have the ASME report on governorate basis; i.e. “sub-regional reporting”. During this reporting period, ASME has been linked to RIBASIM and the results are incorporated into ASME, A technical memo was issued for updated values of CCU for 39 crops.  In addition, final version of TR34 was prepared; "ASME update 2007 and data needs".  A memo was prepared for Ministry of Water Resources and Irrigation on actual water consumption for the different sectors as calculated by latest ASME model runs, with indicators, significance, and recommendations. During 2012, efforts continued towards changing the model structure from regions to governorates and to perform initial simulation runs as well as establishing connection with RIBASIM / DELWAQ at national level was discussed in detail through a series of communications.  Deltares experts adapted schematized irrigation areas data for RIBASIM with the prepared drinking water and industrial nodes and its data for Nile Delta and Valley.

 

Moreover, an expert from Euroconsult had presented the first element, the ASME agriculture sector optimization model and demonstrated the purpose and structure of this model, and how it can be used to illustrate different scenarios for agricultural production, water needs, cropping policies, average farm income, per capita food availability, and Egypt's self-sufficiency in food production. The representatives of the Dutch company, Deltares, that developed the two other elements, the RIBASIM simulation model and the DELWAQ water quality model, presented different aspects of the powerful modelling package. The updated coupled version of the RIBASIM- DELWAQ was presented as an effective means to assess changes in water availability, demand and supply as well as waste load, pollution and quality. The DSS can also be very useful in assessing potentials for development of new resources in the Nile basin in the lights of expected future climate changes.

 

TR 40 provides the technical information and detailed description of the DSS. Operation manuals are included in this report. The integrated package of DSS models provides a powerful planning tool that can be reliably used for analytically support a wide range of decisions. DSS application and reporting will be further elaborated during the remaining period of 2012.

 

Task 5.7 Monitoring and Evaluation

This activity was completed during the previous reporting period (TR 35).

 

Task 5.8 ASME update 2007

This activity was completed during the previous reporting period (TR 34).

 

Task 5.9 Socio-economic impacts of measures

This activity was completed during the previous reporting period (TR 31).

 

Task 5.10 Elasticity of demand 2005

This activity was completed during the previous reporting period (TR 39).

 

Task 2.5.11 NWRP Documents and Reports (Intellectual Resources)

This is an on-going activity; it will end up with TR 30.

 

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